Vendor | New York Black and African Literature Festival

Get a Vendor Stand

The New York Black & African Literature Festival lands in Harlem 5–7 September 2025. Alongside its readings and debates, the festival hosts a curated market that celebrates Black and African creativity through books, crafts, fashion, food, and community services. If your work carries stories, on the page, the plate, or the pop-up stand, we want you with us.

VENDOR GUIDELINES

1 · Vendor Information

Business / Organization Name

Category *

Website

Instagram Handle

2 · Primary Contact

First name*

Last name*

Pronouns

Email*

Phone

3 · Product / Service Details

100-Word Product / Service Summary *

Price Range

Sample Images *

Clear product or booth shots

Links to Look-books / Menus / Catalogues (Up to 3 URLs)

Separate each link with line break

4 · Space & Technical Needs

Requested Space

One 6-ft table under shared 10 × 20 canopy | $180 wknd

One 6-ft table under shared 10 × 20 canopy | $95 single-day

10 × 10 Footprint | (canopy incl.) | $250 wknd

10 × 10 Footprint | (canopy incl.) | $150 single-day

10 × 10 Footprint | (BYO canopy) |$150 wknd

10 × 10 Footprint | (BYO canopy) | $90 single day

Food (on-site prep) 10 × 10 Canopy+ 20-amp power | ($370) wknd

Food (on-site prep) 10 × 10 Canopy+ 20-amp power | ($100) single day

Non-profit Table ($0)

Add-ons:

Power: $50/ wknd

Extra chair: $10 /wknd

Power: $30 / day

Extra chair: $5 /day

Select a maximum of two add ons.

Power Requirements

None

Standard 110 V outlet

Other (detail below)

Additional Setup Notes

Lighting, refrigeration, etc.

5 · Compliance & Documentation

(Upload now or provide timeline for submission.)

NYC Certificate of Authority # (sales tax)

Food-Handling Permit (if applicable)

Proof of Insurance (COI)

501(c)(3) Letter (non-profits)

6 · Sustainability & Ethics

50-Word Sourcing / Packaging Statement *

How you minimize waste, ensure fair labor, etc.

Single-Use Plastic?

None

Minimal (explain)

7 · Accessibility & Safety

ADA Accessibility Plan

Aisle clearance, counter height, sensory considerations.

Fire / Heat-Producing Equipment

List any open flames, hot plates, etc.

8 · Shared / Collaborative Booth

Will you share your space?

Yes (list partner vendor name/s)

Partner Vendor Details

Email & phone for each.

9 · Key Festival Logistics

(Read-only for applicant’s awareness.)

Load-in to: Saturday 6 September | 8am -9:30am
Operating hours: Sat. 8am - 8pm | Sun. 8am - 8pm
Payment deadline upon invoice: 28 August 2025

I have read and agree to NYBALF’s Vendor Policies *

Electronic Signature *

Drawing mode selected. Drawing requires a mouse or touchpad. For keyboard accessibility, select Type or Upload.

Date*

Frequently Asked Questions

Host an Event

Vendor

Volunteer

Anyone, anywhere. We prioritize Black/African creators but welcome collaborators of any background who respect the festival’s ethos.

No. We evaluate vision and feasibility above résumé lines. Emerging voices encouraged.

Yes—so long as you outline a realistic completion plan by early September.

Virtual/hybrid formats are possible. Limited travel stipends may be available; indicate need in your form.

Standard A/V (mics, projector, basic lighting) and a dedicated tech lead. More complex needs should come with a clear tech rider; we’ll confirm what’s feasible.

No. NYBALF believes access begins with removing paywalls.

Get a Vendor Stand

2 · Primary Contact

Frequently Asked Questions

Who can apply?

Do I need prior festival experience?

Can I propose a work-in-progress?

What if I’m outside the U.S.?

What technical support is included?

Is there a fee to apply?